Pupil Post

This is the place to view all letters and other documents sent home via 'pupil post'.

Letters in the Last Month

Published: Thu 17 Sep 2020

Due to the ongoing uncertainty regarding public health and travel, the council has made the difficult decision to cancel all residential school visits to the end of the current academic year. Whilst I know this will be very disappointing for pupils and parents, the safety of our pupils and staff is paramount in reaching this decision.

Full details are available in the letter issued 17 September 2020 from our Head Teacher

Published: Tue 15 Sep 2020

There has been a confirmed case of COVID-19 within Knox Academy. A detailed risk assessment has been carried out by the school and Health Protection to identify any close contacts.

The school remains open and if your young person has not been contacted then they should continue to attend school if they remain well.

What to do if your young person develops symptoms of COVID-19
Full details and further advice are contained in the letter issued today (15 September 2020) from NHS Lothian from Dr Richard Othieno, consultant in Public Health Medicine.

How to stop COVID-19 spreading

There are things you can do to reduce the risk of you and anyone you live with getting ill with COVID-19.

  • regularly wash your hands with soap and water for at least 20 seconds
  • use hand sanitiser gel if soap and water are not available
  • wash your hands as soon as you get home
  • cover your mouth and nose with a tissue or your sleeve (not your hands) when you cough or sneeze
  • put used tissues straight in the bin and wash your hands.
Published: Mon 31 Aug 2020

These last few months have often been challenging, particularly for parents and carers. Now that schools and nurseries have returned the Scottish Government have written to provide some advice where a child or young person in your care presents with symptoms of the common cold or similar bugs during this pandemic.

Please read the full letter from Professor Jason Leitch (National Clinical Director)

Published: Thu 27 Aug 2020

As you’ll be aware, the Scottish Government has announced that, from 31 August 2020, face coverings should be worn by young people attending secondary schools when they are moving around the school in corridors and confined communal areas (such as toilets, social areas, PE changing rooms) where physical distancing is particularly difficult to maintain.

Full details are available in a letter from Lesley Brown (Head of Education and Children's Services)


Published: Mon 24 Aug 2020

With our buildings now reopen we need to work together to keep everybody safe, nurtured and learning. This letter contains information outlining the procedures that we will follow when responding to suspected cases of Covid-19 in our school. It also includes information on what you should do to help safeguard your family and the school community.

The guidance below is from the NHS Lothian website and outlines what precautions you should take if your child or young person feels unwell, with suspected Covid-19. Please keep this document somewhere safe so that it is easily accessible, should you need to refer to it.

The most common symptoms of Covid-19 are:

  • A new, continuous cough
  • A fever/high temperature
  • A change or loss in taste and or/ smell.

Read the full procedures in the letter (PDF)

In addition the NHS Lothian have issued a Good Practice Document (PDF)

Archive Letters

Published: Tue 11 Aug 2020

East Lothian Council have created a Back to School 2020 Online Portal with answers to a wide range of Frequently Asked Questions on topics including:

Published: Fri 7 Aug 2020

East Lothian Council is writing to all families who use home to school transport to outline the new travel arrangements and their responsibilities for keeping themselves and fellow passengers safe.

The text below is taken directly from the East Lothian Council website.

The implications of physical distancing has impacted on capacity across the school transport network. While contracted transport is viewed as an extension of the school estate, requiring little distancing, this does not apply on public services. The council provides around 1,200 pupils with bus passes for travel on these routes. Guidance also states that pupils attending separate schools should travel separately on contracted routes, and transport arrangements have been put in place to allow this to happen. This affects some routes where primary and secondary pupils previously shared transport – separate buses will now be provided for primary and secondary schools. This applies even if the children are from the same family group.

The council has worked closely with transport providers to apply Scottish Government and Transport Scotland guidance on safe provision and find appropriate solutions. The priority is to provide a service that is safe for pupils, drivers and escorts. 

26 new buses have been commissioned across contractor and public service routes to allow pupils to continue to travel safely to school. The cost to the council is around £1.7m. 

Guidelines are also being shared with families along with their passes on their responsibilities to ensure safety.

  • Families should provide their pupil with hand sanitiser, which must be used prior to boarding the bus
  • Face coverings will also be mandatory on all home to school transport – contracted or public service – to avoid any confusion (see 'Background' below)
  • Failing to adhere to these guidelines could lead to a pupil being refused entry to the bus
  • Seating plans will also be introduced on buses

Timetables have been brought forward to allow pupils to be transported and families will be informed of the new timing arrangements when they receive their passes. 

These measures have been introduced in response to the current Covid-19 public health emergency and will be subject to review in line with any further Scottish Government guidelines. 

Cabinet member for Education and Children’s Services, Councillor Shamin Akhtar, said: “I know this will be a relief for many parents who rely on our home to school transport services but who were also concerned about what this would look like in the current health emergency. Our officers have worked hard with transport partners to enable us to provide a service to families. We are in the process of sending out bus passes and timetables and would ask that all families pay particular attention to their responsibilities for keeping their own children, drivers and other passengers safe. This will be essential to the operation of the service.” 


East Lothian Council will adopt face coverings as required on all school transport to provide consistent message across the transport and stop any confusion. The exemption rules for face coverings are the same as public transport and an exemption card can be found here.

Section 42 of the Education (Scotland) Act 1980 states that an authority should provide assistance with transport for children who require to walk more than two miles for school pupils under eight, or three miles for those aged eight and over. 

East Lothian Council’s policy is to provide transport for pupils who have a walking distance of two or more miles.

The council currently provides home to school transport for 2450 pupils across East Lothian in three categories: contracted transport, public service transport routes, and additional Special Needs transport. 

Published: Fri 7 Aug 2020

We are so looking forward to welcoming our young people back to school next week. This letter will provide you with lots of information about our return. Please can you discuss this with your young person so they know the arrangements for their return – and in particular the day they are in next week and where they should report to on arrival.

Thank you and enjoy the weekend – which looks as though it is going to be lovely weather.

Best wishes
Sue Cook

Published: Tue 4 Aug 2020

I hope you have had a lovely summer break.  Further to the letter sent by our Chief Operating Officer, Lesley Brown on Friday 31 July 2020, I am pleased to be able to write to you today to advise you on the plans for re-opening Knox Academy.

Over the summer, extensive planning has taken place to ensure we have a safe and supportive return to school.  The First Minister outlined in her statement to Parliament on Thursday 30 July 2020, that there is flexibility to phase pupils back to school. It has been agreed that all East Lothian Secondary Schools will have a phased return to school, over the course of the 12, 13 and 14 August 2020. All pupils will be back in school full time from Monday 17 August 2020.

** A further update issued on Friday 7 August 2020 is also available **